If you’re moving office this year, then there’s a lot to think about. It can seem a daunting task, and there may even be more responsibility than when moving home. You may be moving sensitive information, and it’s not just you who’s moving, it’s your whole team, and you have to get them organised too. At least they’re there to help though which is one positive.
Overall, moving office is a positive move so putting aside the fact that there’s a lot to do, either you’re moving into your first office space, or your company has grown and developed, and you need more space and perhaps a new location. Either way, this is exciting times and a key milestone in your business. So to try and make it a little bit easier, have a look at this checklist.
Create a plan and timeline
It’s sadly not just a case of moving day comes along, and you can pick everything up and move it from one place to another. An office move takes planning, and it may take a little longer than you expect. You need to consider what needs to move and when? There are IT systems,
furniture and personal items to consider. Your business may be relatively small meaning that you can do the physical moving on the one day, however, how long will it take you to get set up in the new place? It won’t just be a case of turning up and switching your computers on. So think about what services will need to be connected? It’s likely you’ll need an internet connection and phone lines, as well as cleaning, security and maintenance services (unless these are provided). Similarly, if you have utility services then inform them accordingly, whether that’s to transfer or to find new business energy providers.
Before the big day, create a timeline. Depending on how soon it is that you’re moving, once you have the space and you know where you’re going to you can get some quotes from removals companies. Make sure you look for companies that specialise in office moves to understand your business’ specific requirements. About a month before, you’ll need to notify any relevant service suppliers and providers, as well as customers, of the upcoming move. Tell any customers or clients if they should expect any disruption during the move and what alternative arrangements are in place.
Consider What Materials You Need
Unless you have gone for a full-service removal company, you’ll probably need some cardboard boxes, or even better some corrugated packaging to pack everything into as well as tape and scissors and bubble wrap. Will you need a specialist for moving large items such as printers, computers, desks and other furniture? When it comes to the day, make sure you have a cleaning company to do a deep clean of the space so that it’s in good condition and you meet any end of lease obligations.
